How do I print / email / publish Payslips to employees?#

You can Print, Email or Publish the payslips from the application. There are two kinds of Payslips which you can generate from within the application. These are:

  • Regular Payslips
  • Reimbursement Payslips

Regular Payslips includes all the components specified under Earnings and Deductions components of Salary Information.

Reimbursement Payslips includes all the components specified as Reimbursements. Any components specified under Earning and Deductions will not appear in the Reimbursement Payslips.

To generate the Payslips, do the following:

  1. Reach the Payslips screen from the Payroll menu.
  2. The Payslips page is displayed with the list of all employees (see box 1).
  3. Click on either the Payslip tab or the Reimbursement slip tab depending on your requirement. (see box 2 and 3)
  4. Depending on the number of employees, the list is split into pages.
  5. Mark / Select the employees for whom you intend to generate the Payslips. Various options are provided to enable you to easily select the employees for whom you want to generate the payslips. These are listed below.
    1. Mark all employees by clicking on the check box to the left of Name (see box 4)
    2. Search for individual employees using the employee search box (see box 5) and then select them.
    3. Individually mark the employees if you can locate them on the list (see box 6)
    4. Click on the Query & Add button to select employees based on certain criteria. To know more about how you can select / shortlist employees based on criteria click here (see box 7).
    5. Mark employees based on whether they have already been emailed the payslips atleast once (see box 8).
  6. You can either email the Payslips to employees or download the information as a PDF file.
  7. Click on the Mail button to email the Payslips. Mails are sent to employees with the payslips attached as a PDF file (see box 9).
  8. You can use the downloaded PDF file to print the Payslips (see box 10).

Along with printing and emailing Payslips, you can publish the payslips and enable employees to view them online. This option is enabled only if you have subscribed to the Employee Self Service module of the application.

To enable employees to view their Payslips and other salary information for the month, you need to release this the information (perform the release action). To release the information, perform the following:

  1. Reach the Payroll Central screen by clicking on the Payroll Central menu bar under the Payroll menu.
  2. You will reach the Payroll Central screen.
  3. Click on the hyperlink on the month for which you want to release the Payroll for employee viewing (see box 1)
  4. This will display the Payroll Central General Properties screen.
  5. If you have not released the Payroll to employees, then you will see the Release Payroll button.
  6. Click on the button to release the Payroll and publish the Payslip. Employees can now view the Payslips and other information.
  7. Click on the Release Income Tax button to release the Income Tax calculation information to the employees.
  8. If you have already released the Payroll, then you will see the button Unrelease Payroll. If you wish to stop the viewing of the current month's payslips and other information by the employee, you can click on the Unrelease Payroll button.

See also:#

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This page (revision-) was last changed on 11-Apr-2009 22:34 by Girish Rowjee