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How do I update the number of days of salary to be paid to an employee?#

Information on what data is to be entered#

1. All information regarding the number of Days worked, number of Days Absent, etc. is available as separate components under the "Employee Workdays" component. (see box 4)
2. By default the application assumes that an employee has worked for the entire month. (see box 1)
3. The number of days in the month is always equivalent to the calendar days. For e.g. If you are processing for February, then the total days worked will be 28. If you processing for April it will be 30 and if you are processing for January, it will be 31. (see box 2)
4. You will need to input the number of days of Absence for an employee. The component is called as "LOP" which stands for "Loss of Pay". (see box 3). Based on this, the days for which an employee is paid will be reduced.
5. The total number of days for which salary is paid is calculated "Days In Month" minus "LOP". This is stored in the component "Emp Effective Workdays". (see box 1)

Updation of LOP Days#

1. To enter or update the Absent (LOP) days for employees, you need to click on the "Employee LOP Days" tab (see box 2) in the "Salary Information" screen. You can reach the "Salary Information" screen from the Employee menu (see box 1).

1. To add an employee and set his LOP days
   1. search for the employee in the employee search box (see box 1)
   2. Once you select the employee, his name will be appear in the list below. (see box 2)
   3. Update the number of days of LOP in the "LOP" column (see box 3).
2. To update the LOP days of an employee who you had previously added into the list, locate the employee and update his LOP Days (see box 3).
3. Once the entries have been done, you need to save the updates. Click on the Save button to save the data (see box 5)
4. You can delete an employee if you wish. Select the employee and click on the delete button (see box 4)
5. You can also import the LOP days from an Excel file (see box 6).
6. The format for the Excel file can be downloaded from here. The file needs to be in the same format as specified here.
7. Click on the Excel Import button (box 6). A new window as shown below will open up.
8. Locate the file using the Browse button (see box 8) and click on the Upload button to import the data (see box 9).
9. Any error or issues and the status of the upload is displayed in the Logs box (see box 10).
10. To ensure that the LOP days are included in the payroll, remember to process the Payroll.

See also:#

• Payroll Pre Process Activities
• Quick Start Guide